Why Healthcare Providers Are Switching To CMMS

Healthcare facilities, such as hospitals and rehab centers, are complex organizations that deal with large amounts of data, specialized equipment and staff.  A computerized maintenance management system (CMMS) is a tool that supports the entire operation, not just documentation and work orders.  It streamlines maintenance and regulatory compliance that are critical to the optimal performance of healthcare facilities.

CMMS software creates an orderly work flow when there are failed inspection points.  As failures are identified during routine inspections, managers can define user roles and issue work orders appropriately.  Maintenance issues are dealt with quickly and efficiently.  With this toolset, managers can monitor the workflow through standard and user-defined actions to deliver a thorough instruction set for correcting any failure.  By assigning tasks and tracking their progress, they are better able to keep the systems running smoothly.

With a global view of operations, managers can prioritize work and maintain a balanced workload.  Inventory necessary to complete the work can also be monitored.  For emergency situations, technicians can be instantly notified so they are resolved efficiently.  This allows staff to quickly respond to emerging issues.  Through a CMMS, critical information is easy to distribute at anytime to any device creating a smoother workflow.

CMMS provides the tools needed to organize a workforce that is often in multiple locations, as well as, keep work orders flowing and monitor inventory.  While managers can prioritize tasks and inventory control, they are also able to handle staff scheduling.  This allows them to pre-assign upcoming tasks so that they are completed in a timely manner.    As this type of resource coordination (staff, tasks and inventory) has features only found in the healthcare industry, CMMS is tailored to unique demands of that industry.

Every day, health care systems must comply with complex government regulations while demonstrating during performance audits their adherence to high standards.  A CMMS eases the systemic burden caused by maintaining high levels of data.  The system organizes pertinent information for reports required during an audit.   Information on periodic medical equipment inspections and their condition is at hand when it is needed during an audit.

CMMS software is a tool to manage all aspects of a healthcare facility’s operations in real time.  By providing managers with a global view of resources, they are more empowered to ensure that the whole system operates smoothly and efficiently.  A CMMS can monitor the breadth operations including:  elevator function, HVAC operation, plumbing repairs, food service equipment and medical equipment, to name a few.  This lets healthcare professionals focus on their work rather than troubleshooting problems.

Todays hospitals and healthcare facilities are large, complex entities that are forced to operate in an increasingly competitive sector.  To stay competitive in a heavily regulated industry, they must have the flexibility to respond quickly to keep the whole system operating efficiently.  A CMMS system helps healthcare facilities achieve these goals.  Overall, it streamlines the entire operation while maximizing time and resources.  As a tool, it becomes a shrewd investment for hospitals that will enhance productivity and ultimately increase profits while reducing liability and potential security issues.